PERSONAL ASSISTANT - KAPARAMA RECRUITERS

TO COUNTRY MANAGER.

Deadline: 15 Aug 2017.

Date posted: 30 Jul 2017.

Location:Dar es Salaam.

JOB SUMMARY

As a Personal Assistant, you will often act as the Country Manager's first point of contact with people from both inside and outside the company.

RESPONSIBILITIES

Devising and maintaining office systems, including data management and filing
Arranging travel, visas and accommodation and, occasionally, travelling with the Country Manager to take notes or dictation at meetings or to provide general assistance during presentations
Screening phone calls, enquiries and requests, and handling them when appropriate
Meeting and greeting visitors at all levels of seniority
Organising and maintaining diaries and making appointments
Dealing with incoming email, faxes and post, often corresponding on behalf of the Country Manager
Producing documents, briefing papers, reports and presentations
Organising and attending meetings and ensuring the manager is well prepared for meetings
Liaising with clients, suppliers and other staff

QUALIFICATIONS & SKILLS

Diploma/Degree in Business Administration, Secretarial Studies or Management

At least 2 years work experience in the same role

Exceptional written and oral communication skills

The ability to work under pressure and to tight deadlines

Good organisational and time management skills

Excellent word processing and IT skills, including knowledge of a range of software package

Discretion and an understanding of confidentiality issues

Honesty and reliability

Attention to detail